How to Compare Conference Venue Packages

Conference venue packages may look alike when comparing conference venues and conference venues’ packages but they can deliver greatly different experiences. By comparing the following 5 points, you will be able to compare like for like.

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What the Delegate Rate Covers

Check what is included within the day delegate rate such as room hire, refreshment breaks and a lunch. Also check if items such as AV equipment, parking and stationery are included within the day delegate rate or if they are to be charged separately.

AV and Tech Provisions

Make sure the AV kit list includes screen size and number of projectors and also ask if a technician will be on site to run things. Also make sure you check the Wi-Fi capacity and how that will perform under conference mode with thirty laptops connected by thirty delegates.

Catering Flexibility

Are the menu choices fixed or can you alter them to include special dietary requirements? Can you alter the time of lunch or even shift it by 30 minutes for an extra charge? For Conference Venue Gloucester, see https://hatherleymanor.com/conference-venues-gloucester/.

Room Hire and Minimum Numbers

Many venue packages only apply above a minimum number of attendees. In addition to the cost of the package, there may also be a room hire fee to pay on top for smaller numbers attending.

Accommodation Add-Ons

Also compare the bed-and-breakfast rates for your delegates against the day rate for the conference. This will give you a true cost for residential conferences. Hatherley Manor is one to consider as part of your Gloucester shortlist. Compare against the industry standards for the UK’s best event and conference venues to see if what they are offering is standard or an extra!

A careful comparison of the details of conference venues for events can reveal that some conference venues seem cheaper than others but contain hidden costs.